The days of post-it notes all around your desk are long gone, unfortunately, they have been replaced by an endless sea of Google Docs and other files, and there seems to be no way you can navigate through them. This situation is only worsened when there is a part of a project you’re on that’s still in paper form. The walls are caving in and everyone is spending more time trying to find the files and documents they need for the task, rather than actually doing it.

However, as strange as it may seem, this problem is commonplace and it lowers your productivity. Not to mention that it also damages your outcome, as it adds more unnecessary stress to everything you do.

Lucky for you there are tools designed to fix this specific problem. Tools that help you organize your files and projects as well as make collaboration with your co-workers much easier by allowing you to put everything that you need in a shared space.

So, if you are looking to get rid of this tedious problem once and for all, check out our top picks of tools for organizing documents, notes, and projects

1. Nimbus Note

Nimbus Note

Nimbus Note works for both you and your team. Using it, you can merge and share as much as you want with others in a collaborative space where you can organize your documents, notes, and projects. You can navigate how and who to collaborate with through the Organization Console and have full control over who is going to see it with flexible permissions, even for guest accounts.

With Nimbus Note, you can arrange text however you like as well as embed pretty much whatever, whether it be Google Maps, YouTube, Google Docs, or any kind of video or audio file. You can even scan documents with your phone and have them directly transferred to your notes,

Nimbus Note also allows you to screen record videos with a live feed (all information captured this way can be made public or kept private).

For more information about the tool, take a look at their promo:

FEES: The Single plan costs $59, the Double $118, and the Multiple comes around to 177$. All of these are one-time purchases.

2. Evernote


Evernote is going to provide you with a great and efficient space that’s going to help you stay organized. You’ll always be able to find whatever you need, whenever you need it, since this tool syncs across all of your devices.

There’s a vast array of formatting tools that are designed to help you express yourself in the right way as well as many templates to choose from so that you can find what works best for you.

With Spaces, you can centralize your team’s information and have it all where you need it. Besides that, Evernote has great third-party app integration, meaning it plays well with the tools you already use.

A great feature of Evernote is the WebClipper which allows you to save web pages and mark them however you want. You can also audio record meetings or lectures with your phone or tablet, even if you’re offline.

FEES: The Basic version of Evernote is completely free, the Premium version is going to cost you $6.99/mo, and the Business one $13.99/mo per user.

3. Loom


Loom is a bit different than the tools we previously mentioned, as it’s primarily focused on video messaging. With it, you can record your screen or film a message using your camera, the choice is yours. Either way, it’s quicker than typing. No more hassle with sending typed out calendars to your entire team, you can just record something and send it to everyone that needs it.

Once you record what you wanted, all you have to do is get the link and share it. It’s that simple. Alongside this simplicity, sending videos instead of long walls of text is just more dynamic, fun and it adds that extra personal touch. Plus it’s been proven that people retain information better when it’s presented to them in video form.

FEES: The Starter version of Loom is free, the Business one costs $10 /mo per creator, and to find out about the Enterprise version, you’ll have to have a chat with the people at Loom.

4. Notion


Notion is primarily a note-taking and management software. It also works as a collaboration platform and it’s great at its job. Using it, you can turn that jumbled mess of sticky notes some call a desk into an organized workspace for you and your teammates.

You can manage projects and tasks, customize workflow based on your needs, and view a spreadsheet that keeps track of your work. It also includes notes and documents put through a system that makes sure they’re all in order and easy to find.

Notion also allows you to collaborate in real-time and it supports more than 30 media types. You can even embed the tools you are currently using as it integrates with over 50 apps.

FEES: The Personal version of Notion is free, the Personal Pro comes around to $6/mo, the Team version costs $8/mo per user, and to learn about the Enterprise version, you’re going to have to have a chat with the people at Notion.

5. GoodNotes


With GoodNotes, you can import Word, PDF, or PowerPoint files straight into the app. The powerful OCR support is going to make sure that finding anything is only a click away and never a futile search. With GoodNotes, you can truly leave paper behind as it allows you to write and sketch with your fingers (or a stylus pen if you have one).

There is a high degree of customization available with GoodNotes ranging from many note templates to being able to switch between vertical and horizontal scrolling. Plus, you’ll always have your notes with you, all you need to do is turn sync on.

The app is available for iOS, iPadOS, and macOS, and you can get it straight from the App Store.

FEES: There are no free or premium versions available, the only version of GoodNotes will cost you $7.99 on the App Store.


If you are looking for a way to be more organized at work (and let’s face it, who isn’t), you seriously need to consider getting a tool that will help not only organize your own projects but also collaborate with the rest of your team. At the end of the day, your project can only be as successful as your organization.

If you are still unsure about which tool to choose, our top pick would definitely be Nimbus Note. Not only is it affordable, but the abundance of useful features it provides can work for anyone no matter how experienced they may be in handling tools like this.

So, in the spirit of great business planning, get a move on and get yourself a tool to make your job easier and never go on a wild goose chase for that note from 3 months ago again.

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